Case Studies

CHALLENGE

Mec Com had not conducted a full inventory in several years, leading to outdated records and discrepancies in stock data. Their previous attempt at a stocktake relied on manual recording methods, which proved inefficient and yielded unsatisfactory results.

Recognising the need for a comprehensive and efficient stocktake, Mec Com sought the expertise of a third-party provider. The objective was to complete a full warehouse stocktake within three days, ensuring precise inventory records and improving operational efficiency.

WHY RGIS?

Mec Com engaged RGIS due to our expertise in industrial stocktaking solutions and the ability to deliver high levels of accuracy using advanced technology. RGIS proposed the RGIS Vision solution to streamline the process, enabling digital stock verification, automated variance reporting, and real-time updates.

OUR SOLUTION

RGIS provided a structured approach to the stocktake, ensuring accuracy and efficiency across all storage locations:

• Implementation of RGIS Vision Technology: Each part had a unique code referenced against a product file for accuracy. The use of RGIS Vision streamlined the process and significantly reduced manual errors.
• Test Scans for Validation: Initial test scans were conducted at a local site to verify Vision’s recognition accuracy. The results were highly successful, reinforcing the solution’s efficiency.
• Flexible Counting Methods: Mec Com required stock to be counted in multiple units of measurement—including metres, square metres, and weight. RGIS Vision automatically adjusted count methods based on part reference codes, ensuring seamless data collection.
• Efficient Team Deployment: A total of one Area Manager and 71 ASETs were assigned to complete the stocktake across Mec Com’s two UK manufacturing sites.
• Optimised Workflows: The team counted over 7,600,000 pieces of inventory within 485 working hours, ensuring precise stock updates in just three days.

RESULTS

• Unexpected Financial Gain: Mec Com initially expected a 1-2% stock loss from their £3.2 million stock holding. However, following the completion of RGIS’s stocktake, the final results showed a £10,000 stock gain, far exceeding expectations.
• High Customer Satisfaction: Mec Com’s finance team was highly impressed with the outcome, highlighting the accuracy and reliability of the stocktake.
• Efficiency Improvements: The stocktake process reduced staffing requirements, leading to a lower quotation for future counts with RGIS, saving Mec Com costs in the long run.
• Process Enhancements Identified: Mec Com recognised the need for improved product labelling and additional floor assistance to further optimise future stocktakes.

CONCLUSION

Mec Com was highly satisfied with RGIS’s service and has already booked inventory counts for this year and next year. The implementation of RGIS Vision technology has demonstrated the value of automated stocktaking in manufacturing environments, providing accurate, real-time inventory control and operational efficiency. This success has reinforced the partnership between Mec Com and RGIS, ensuring continued collaboration for future stock management needs.

QUOTE FROM MEC COM

Mec Com had struggled for several years to reconcile accurately our total on-hand inventory value and stock accuracy having relied upon sporadic cycle counting following the last unsuccessful full inventory count we had undertaken just prior to Covid-19. The result had been less than favourable, and the process had relied upon manual and analogue methods of data capture and reporting which resulted in our system being down for several days at a time.

As a management team we realised we must perform another full inventory count as the timeframe from the prior one was now approaching 5 years. However, with the team being less than enthusiastic about repeating what had proven to be a harrowing experience in the past we decided we needed to call in an external provider who could offer expertise, resources, knowledge and most of all digital data collection and reporting capabilities to ensure a speedy and accurate inventory count.

We successfully engaged with RGIS in mid-2024 and they performed a successful stocktake event for us at the end of that year utilising their human resources and equipment and delivering back to us an astounding result. On £3.2m of stock on hand the RGIS team counted and reconciled that figure to within £10,000 over a 3-day period, meaning our factory was back up and running as planned at the beginning of the new year.

Our shareholders and directors were delighted and immediately insisted we book RGIS again for December 2025.